Welcome to www.otbfoundation.org (the “Site”). This Privacy Policy refers to the processing of data (hereinafter, collectively, “Personal Data”) provided and/or collected during visits to the Site by both registered and non-registered users. For further information and clarification regarding our Privacy Policy, you may contact us at info@otbfoundation.org. [PRIVACY POLICY | Word]
1.Who collect your Personal Data
The entity that collects and processes Personal Data, acting as Data Controller (hereinafter the “Controller”), is OTB Foundation, Via dell’Industria 2, Breganze, Italy
To address technical issues related to the Site, we have appointed certain data processors (hereinafter collectively the “Processors”) who process data on our behalf. These parties have been selected based on their technical expertise, the guarantees they provide regarding security measures, and their compliance with applicable data protection laws. They operate under our control, and you may request a full list by contacting info@otbfoundation.org
2.Why we collect your Personal Data
A. Partnership
OTB Foundation collects information, via application forms or other communication channels, from organizations wishing to apply for funding. Required fields (marked with an asterisk) must be completed; otherwise, your request cannot be processed. Optional data help us better understand your organization and evaluate your project. All such information will be kept strictly confidential. The legal basis for this processing is the performance of a contract/service involving the data subject. Data are retained for ten years following the end of the relationship, after which they are destroyed or anonymized, in line with technical procedures.
Providing Personal Data is necessary for the requested service; refusal will make it impossible to establish a relationship with the Foundation.
A. Donations
In the case of donations, Personal Data are processed to issue receipts and comply with tax obligations. Some data may be mandatory; refusal to provide them may prevent the completion of the donation. The legal basis for processing is compliance with tax and accounting obligations, and retention periods follow applicable regulations. Data may be processed electronically or on paper and with appropriate security measures
Data may be shared with external processors (e.g., OTB Spa) or independent controllers (e.g., auditors, accountants), as well as with authorized public or private entities. Employees of the Foundation may also process data under strict instruction
Data subjects may exercise their rights (access, deletion, rectification, restriction, objection, portability, complaint) by contacting info@otbfoundation.org
Controller details: OTB Foundation ETS, Via dell’Industria 2, 36042 Breganze (VI), Italy, tel. +39 0424 47755, info@otbfoundation.org.
C. Newsletter
If you subscribe, we collect your email address to send updates on project progress. You can unsubscribe at any time by contacting info@otbfoundation.org. The legal basis is the performance of a service/contract. Data are retained until you unsubscribe, after which they are deleted or anonymized. Providing your email is necessary to receive the newsletter.
The Site is configured to minimize Personal Data processing and apply the principle of necessity. Some data are essential for operation, others are used for anonymous statistics and deleted immediately after processing.
D. Website
The Site automatically collects certain Personal Data. IT systems and software procedures acquire data as part of normal operation. This includes: IP addresses and domain names Requested URIs Request timestamps Method used to submit requests File size returned Server response codes Device/system data Browsing behavior and visited pages These data are not collected to identify users directly but may allow identification when combined with third-party data. Cookies may also be used (see cookies policy)
The Site is configured to minimize Personal Data processing and apply the principle of necessity. Some data are essential for operation, others are used for anonymous statistics and deleted immediately after processing.
The legal basis is the provision of a service. Refusal to provide necessary data will prevent the use of the Site.
3. How we will use your Personal Data
Personal Data are processed using automated tools only for the time necessary to fulfill the purposes for which they were collected, in compliance with necessity and proportionality principles. Security measures are implemented to prevent data loss, misuse, or unauthorized access. However, users are encouraged to ensure their own devices are protected with updated antivirus software and secure internet connections
4.Who will use your Personal Data
The Controller processes Personal Data for technical management of the website. Data may be handled by authorized employees, collaborators, and processors acting on behalf of the Controller. Further information is provided in specific sections of the Site
5. Your rights
Pursuant to Chapter III of Regulation (EU) 2016/679 and other applicable local data protection laws, you may at any time request information regarding the Personal Data collected, used, disclosed or otherwise processed by the data controllers (right of access), as well as request the completion, rectification or erasure of the data and object to its processing. Furthermore, as of 25 May 2018 (the date of application of Regulation (EU) 2016/679), you may also exercise the following rights: restriction of processing, data portability and the right to lodge a complaint with a supervisory authority. To exercise the above rights and/or to submit requests or complaints regarding the processing of your Personal Data, you may contact the data controllers by writing to info@otbfoundation.org or to the postal addresses and contact details indicated in this Privacy Policy.
